Assistant Director for Contracts

Full-time

Overview:

The mission of the Mayor’s Office of Housing (MOH) is to make Boston the most livable city in the nation by working with communities to build strong neighborhoods through the strategic investment of public resources.  MOH oversees programs that create and preserve affordable housing, support homeowners and renters, provide housing and services to unhoused individuals and families, and dispose of city-owned property. MOH seeks to carry out its mission through a lens of promoting diversity, equity and inclusion and addressing the effects of systemic racism in our city.

Under the supervision of the Deputy Director for Administration and Finance (A&F), the Assistant Director for Contracts is responsible for overseeing  the Contracts Unit, which reviews and processes all procurements and contracts for the department, including Invitations for Bids (IFBs) and Requests for Proposals (RFPs).

Responsibilities:

  • Collaborates with other A&F staff to identify opportunities for increased efficiency.
  • Provides training sessions to MOH staff on contract process C.149, C.30, C.30B and City Charter.
  • Provides oversight in the review of Bid/RFP advertisements, specifications and openings.
  • Develops and implements policies, procedures, and management controls to ensure effective operation of the Contracts unit.
  • Determines and monitors processing of contracts, amendments and change orders to ensure compliance within specific time guidelines.
  • Supervises and trains Contracts unit staff.
  • Provides guidance and technical assistance to project managers in preparing procurements, procurement issues and contracts.
  • Reviews RFP’s and contracts to ensure all required documents and sections have been completed adequately.
  • Oversees processing of all procurements according to MGL laws, policies and procedures.
  • Oversees accurate and timely processing of all contracts, amendments/change orders.
  • Develops and updates procedures to process procurements and contracts.
  • Resolves problems and issues that arise in th processing of contracts.
  • Ensures systems are maintained for tracking distributed procurements and status of contracts in process of execution.
  • Performs other related duties as required by the position.

Minimum Entrance Qualifications:

  • Four (4) years of experience in preparing, reviewing and/or managing contracts, with at least three (3) years of supervisory experience.
  • Demonstrated knowledge of MGL C.149, C.30, C.30B and C.7 federal procurement standards and City of Boston contracting procedures.
  • Strong communication and organizational skills.
  • Appropriate educational substitutions may be made.
  • Ability to exercise good judgement and focus on detail as required by the job.

Terms:

BOSTON RESIDENCY REQUIRED

Union/Salary Plan/Grade: Non-Union/NU-26

Hours Per Week:35

The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.

Rick Wilson

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