Community Planning and Development Programs Specialist

Full-time
Mobile County Commission
County Government

General Information

This is professional and administrative work in developing, coordinating and monitoring various contracts for federally funded grants, loans and projects.

Requirements
MINIMUM QUALIFICATION REQUIREMENTS
Attainment of a minimum of a bachelor’s degree from a recognized college or university in accounting, business administration, public administration, urban or regional planning or a closely related field, and a minimum of three years responsible experience in contract coordination and in the monitoring of grant assistance programs; or a combination of education and experience equivalent to these requirements.

SPECIAL REQUIREMENTS:

Must possess a valid driver’s license from state of residence.  Must be willing to furnish own reliable transportation.  Must possess and maintain automobile insurance.

ESSENTIAL REQUIREMENTS OF THE WORK:

Good knowledge of state and federal requirements regarding grant program management; good knowledge of federal grant program regulations including Community Development Block Grants, HOME Investment Partnership Grants and Emergency Shelter Grants; good knowledge of federal and state bid laws and contract administration practices; good knowledge of budget management and accounting principles and procedures; ability to maintain complex records and prepare detailed, comprehensive reports manually or by computer; ability to assist individuals and agencies under bilateral agreements in maintaining compliance with grant and loan agreements; ability to assist in the review of grant proposals; ability to operate and utilize computer software; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with department heads, public officials, employees and the general public.

Description
EXAMPLES OF WORK: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)

Develops, coordinates and monitors contracts for federally funded grants, loans and projects; assists in the development of annual funding requests and end of the year performance reports; coordinates activities in securing supplemental state grant assistance; conducts research for new grant opportunities; researches and reviews applicable federal regulations; assists in the development and writing of grant applications for existing and new funding opportunities in such areas as emergency shelter housing and disaster recovery; prepares grant agreements; monitors program budgets and provides periodic reports; conducts public hearings to provide information and answers programmatic questions; establishes and updates project information; reviews invoices and reimbursement requests for contract compliance; conducts and reports the findings of periodic contract audits and on-site progress and compliance reviews; gathers, compiles, and analyzes statistical data; reviews construction and non-construction procurement documents; creates a database of Section 3 residents for employment and training referrals; monitors contractors and sub-contractors to ensure Section 3 compliance; prepares and maintains records and reports; makes reports, both orally and in writing; performs related work as required.

Important Information
DISTINGUISHING FEATURES OF THE WORK:

An employee in this class is responsible for overseeing contracts to ensure that individuals, contractors, vendors, non-profit and for-profit entities are complying with contractual obligations.  Work is performed in accordance with established guidelines and procedures under the general supervision of the Director of Community Development or other superior, and supervision may be exercised over clerical employees as assigned.  An employee in this class may be required to work outside of regular business hours.

IMPORTANT INFORMATION FOR ALL APPLICANTS

NOTICE:
Documents are not automatically attached to your JobOpps account (profile).  You must select and attach required documents to every application through the attachments tab on the application screen when you are applying.

All applications must be submitted online through the Mobile County Personnel Board JobOpps site.

Paper applications will not be accepted and will be returned.

An email address is required for all applications.  For information on obtaining an email address, visit the FAQs link (Download PDF reader) (Download PDF reader) on the Job Opportunities page at www.personnelboard.org.  The Mobile County Personnel Board does not endorse any particular provider.

Accuracy and truthfulness are of primary importance for Merit System employment and all applications are reviewed with this in mind.  Errors, omissions and inaccurate information on the application will be construed as an incomplete application and will result in rejection of the application.  Therefore, special attention should be given to each and every question and every attempt made to answer each correctly.

Resumes will not be accepted in place of completing the education and experience sections of the application.

INCOMPLETE APPLICATIONS WILL BE DISQUALIFIED
Applications must be complete and all required or supplemental documents (college transcripts, driver’s license, and/or certifications) must be attached at the time of submitting the application.  See the job posting and the supplemental questions for required documents for each job posting.
If needed, computers and scanners are available in our office 
at 1809 Government Street, Mobile, Alabama.  
Our office hours are 8:00 am to 5:00 pm Monday – Friday, except for major holidays.Only one application will be accepted per applicant per job posting.  
Subsequent applications submitted for the same job posting will be rejected.COLLEGE TRANSCRIPTS

College transcripts, where required or otherwise to be considered, must be attached as part of completing an application.  Grade reports, computer downloads of grades, and diplomas are not transcripts and will not be considered.  Transcripts must be either an official or student copy issued by the educational institution.  See the College Transcript Information (Download PDF reader) (Download PDF reader) link on the Job Opportunities page at www.personnelboard.org for additional information and requirements regarding educational transcripts.

OPEN TO:  All who meet the requirements as set forth in the job posting and who may lawfully be appointed to a position.  Applicants for sworn law enforcement positions must be U.S. citizens.

RESIDENCE REQUIREMENTS:  Unless otherwise stated in the job posting or supplemental questions, there are no residence requirements in order to apply.  Applicants must bear all expenses incurred in reporting for testing or appointment.  Upon appointment, the law gives the right to each Appointing Authority (Employer) to fix any further legal requirements regarding residence.

FINAL DATE FOR FILING APPLICATION:  The completed application should be returned as soon as possible.  In the event of tied scores, Rule 8.1 dictates that ties will be broken by the order in which applications are filed.  Applications must be submitted by the final filing date and time specified on the job posting.

VETERANS PREFERENCE:  For complete information on Veterans Preference points on an open competitive application, view the Veterans Information (Download PDF reader) (Download PDF reader) link on the Job Opportunities page at www.personnelboard.org.

MEDICAL EXAMINATION:  Eligibles selected for appointment must meet the established medical and physical standards for the class of work.  The medical examination must be by one of the physicians designated by the Personnel Board.  Appointees must bear the cost of the examination.

The Mobile County Personnel Department reserves the right to limit the number of applicants summoned for interview.  In such instances, a preliminary appraisal of qualifications, as indicated by the completed application, will be utilized as a guide in the selection of candidates to be summoned.

Aid and assistance in the examination procedure is available for the visually or otherwise disabled.  Assistance may be requested by contacting the Mobile County Personnel Board at 251-470-7727.NOTICE:  The continuing eligibility for appointment of those who secure a place on the eligible list is subject to future changes in specifications.

GEORGE SMITH, DIRECTOR

THE AGENCIES WE SERVE ARE EQUAL OPPORTUNITY EMPLOYERS

Agency
Mobile County Personnel Board
Address
P.O. Box 66794
1809 Government Street
Mobile, Alabama, 36660-1794
Phone
251 470-7727
Gordon Bauer

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