Grants Management Accountant


Grants Management Accountant

Division: Finance

Rate$93,104 – $104,682

Application Requested By/Position may be open until filled: 6/6/23.

Posting Date: 5/9/23

Civil Service Type: None

Number of Hours Per Week: 37.5

Additional Work Hours Information: Occasional weekend and evening work Job Code: M637 (ID# 177)

Sequence #: 701

Union Affiliation: Non-Union

ABOUT THE CITY: The City of Cambridge is a diverse and vibrant community that people of different ethnic, racial, religious, national, and other backgrounds call home. We take pride in our city’s diversity and strive to create a workplace that is reflective of the community we serve. The city is also deeply committed to creating an environment in which all our employees are treated equitably and feel included. We seek to hire, develop, and advance individuals who value antiracism, diversity, equity, and inclusion (ADEI), and are committed to embedding ADEI best practices and tenets in all aspects of our work.

ABOUT THE DEPARTMENT: The Finance Department is responsible for the planning, implementation, oversight, integrity, and reporting of the City’s operating and capital finances. The Department also processes payments for real estate and personal property taxes, municipal lien certificates, motor vehicle excise tax, and water bills.  The Revenue Division is responsible for annually issuing approximately 190,000 bills and notices. All revenues are reported and processed through the Revenue Division (FY23 Budget M).

ABOUT THE ROLE: The Grants Management Accountant position will provide technical accounting, budget, and other administrative support to department grants program managers.  The City currently receives several federal grants including: CDBG, HOME, ESG, CONTINUUM OF CARE and HOPWA HUD program grants. Also, the City receives several Human services, Fire, Community Policing, and other departmental grants funded from state, federal and private sources. This position will work with staff in developing, implementing, and providing consistent grant requirements policies and procedures across City grants operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Under the direction of the Assistant Director for Finance, the Grants Management Accountant is responsible for managing the monitoring and reporting of the City’s Federal and State grants in conjunction with 2 CFR 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for all Federal and State grants. Ensure compliance with 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Work closely with the Community Development Department, Department of Human Services, Police and Fire departments to develop and implement new federal grant requirements consistently across the City Departments. (i.e., SAM registration, Subrecipient Risk Assessment, Subrecipient eligibility criteria, the difference between a subaward and a procurement contract etc.) Provide grant budget input to annual City Budget and Grant appropriation information; work with auditing to provide annual budget information. Review a sample of department grant funded contracts; review contracts for required subrecipient terms and conditions are properly documented and communicated to ensure compliance with the 2CFR 200. Work with departmental grant program managers to analyze the grant revenue receipt process and reconcile to the PeopleSoft financial system expenditure activity. Review a sample of Quarterly Financial Packages received from outside Department’s grant subrecipients to ensure all Financial and Program requirements are being met. Review and update grants monitoring documentation across City Departments for accuracy and adherence of policy. Provide support in the preparation of grant proposals/applications to federal, state, and private agencies. Perform review of quarterly payroll reconciliation for grant-funded department employees. Manage department submissions of FederalFunding Accountability andTransparency Act reporting through the FSRS (Federal Subaward Reporting System), and other Federal reporting as required. Work closely with the City Auditing Department and the outside Auditing Firm for annual program audits. Assist with A133 audit requirements and audit preparation. Work with City Solicitor Office in the development of Grant agreements. Establish and maintain close working relationships with senior management, division heads and fiscal staff. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

MINIMUM REQUIREMENTS: Bachelor’s degree in accounting, business administration or related field with seven years professional experience, or master’s degree in a relevant field with five years related professional experience. Demonstrated knowledge of federal grant regulations and fiscal oversight. Experience overseeing grant program(s). Experience with A-133 Audits and the OMB Compliance Supplement. Knowledge of Municipal Accounting and Auditing principles, practices, and procedures Knowledge of Federal and State Procurement rules. Excellent report preparation and grant writing skills, community participation experience, and ability to work with a variety of interest groups. Strong management, presentation, computer, writing and analytical skills. Good judgment dealing with a diverse range of City employees, elected and appointed officials, and members of the public. Commitment to working in a community that values diversity and the ability to work with diverse parties with different interests. Value equity & inclusion while planning and administering grant funding. The City of Cambridge’s workforce, like the community it serves, is diverse.  Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.


Knowledge of Cambridge

Similar experience in municipal government strongly preferred.

SUMMARY OF BENEFITS: Health, dental and vision insurance Vacation, personal and sick days Sick incentive pay eligibility. Management bonus of $2700/year City employee commuter benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle membership)

PHYSICAL DEMANDS:  Ability to access, input, and retrieve information from a computer using various software programs.  Answer telephones and maintain multiple files.  May require minimal lifting of up to 10 pounds.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:  General office environment with air conditioning and fluorescent lighting. The noise level can be high as the office is active with phone calls and walk-ins. This position may be eligible for hybrid work under the City’s Telework Policy depending on operational needs.

Betty Lyons

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