Housing Program Manager

Full-time

Summary

The Community of Pacific Grove

Sharing borders with the Pacific Ocean, Monterey Bay, Pebble Beach, and the City of Monterey, Pacific Grove combines an unparalleled quality of life with an ambience of charm, grace, and beauty. Located on the very tip of the scenic, tree-shrouded Monterey Peninsula, Pacific Grove boasts a beautiful, fully accessible coastline. The community encompasses a total of less than three square miles, with more than 3.5 miles of beaches, rocky outcroppings, and shoreline parks. Primarily a residential community, Pacific Grove has a population of 15,698 and over 1,300 registered historic homes and other structures.

The City Organization

Incorporated in 1889, Pacific Grove is a charter city and operates under the Council-Manager form of government. The seven-member City Council appoints a City Manager, City Attorney, and members of the City’s boards and commissions. City amenities include a historic Carnegie public library, natural history museum, community center, an 18-hole golf course, cemetery, butterfly habitat preserve, shoreline recreation trails, and numerous parks. Departments within the city organization include the City Manager’s Office (including the City Clerk and Human Resources), Administrative Services (including IT, Finance, Payroll, Risk and Cemetery), Library, Community Development, Public Works (including Recreation), and Police. The City Attorney, Building, Pacific Grove Golf Links, Natural History Museum and Fire services are all contracted by the City.

The Community Development Department

The Community Development Department works in partnership with the community to protect the beauty, sustainability, economic vitality and environmental integrity of Pacific Grove. The department is committed to consistently pursuing high quality and structurally-sound development that is in line with the City’s land use and design goals. Further, the department strives to preserve the existing housing stock and support new affordable housing to help meet the housing needs of Pacific Grove residents. The Housing Division administers several programs that help to improve, preserve and increase the supply of affordable housing in the City. It is the policy and intention of the City of Pacific Grove to comply in all of its policies and procedures affecting all of its programs and activities, including employment and housing, with all appropriate regulations prohibiting discrimination on the basis of protected classes.

The Ideal Candidate

The Housing Program Manager is a single level professional position in the Housing Division of the Community Development Department. The incumbent is responsible for ensuring compliance with various local, state, and federal laws, regulations, and property inspection standards.  Incumbent works with independence within the context of City policies, codes, and standards. The incumbent may supervise clerical staff. An ideal candidate would have a minimum of 3 years’ experience managing programs related to housing services and development of affordable housing; experience working in a government agency with knowledge of government finance, regulatory authority and government grant management. A Master Degree in Public Administration, Law, Political Science, or Social Work is desirable.

Compensation

The salary range for this at-will position is $88,670 – $116,001 annually, An additional 3% management incentive is also provided and is calculated from the base salary (annual salary x 3%). The selected candidate will enjoy an excellent benefits package including CalPERS retirement (employer and employee shared contributions).

Work Schedule

Flexible and hybrid remote work scheduling is available as operational needs allow and service to the public is not diminished or compromised.

How to Apply

Interested candidates should apply online by December 18, 11:59 PM. Online applications (https://www.governmentjobs.com/careers/pacificgrove) should include an attached compelling cover letter, comprehensive resume and applicable certificates. An interview process is expected to occur in early December, and it is anticipated a selection will be made in Mid-January.

This recruitment will be handled with strict confidentiality. References will not be contacted until mutual interest has been established. Confidential inquiries are welcomed and should be directed to Human Resources Director, Leticia Livian at (831) 648-3171 or email to llivian@cityofpacificgrove.org.

Essential Functions

SUMMARY: Under general supervision, supervises and coordinates the programs, services, staff and activities of a major functional area; interprets laws, policies, rules, and agreements of the assigned program. Duties may vary based on the assignment area.

ESSENTIAL FUNCTIONS: — As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

The duties below are examples of the work typically performed by employees in this classification. Essential duties and responsibilities may include, but are not limited to, the following:

  • Manages and evaluates the programs, services and/or activities of assigned program function.
  • Interprets, advises, and makes recommendations on issues, policies, and procedures; exercises independent judgment within broad policy guidelines, while exercising the highest degree of professionalism.
  • Researches technical issues and manages a variety of projects; collects, compiles, and analyzes data and information; develops recommendations, and prepares reports based on findings and results.
  • Monitors assigned operations, identifies and evaluates personnel issues, resolves problems, and ensures that all action items are properly managed and resolved; ensures that quality customer services are provided.
  • Supervises assigned staff; plans, prioritizes and assigns tasks and projects; trains and coaches staff; monitors work and evaluates performance; reviews the work of assigned staff to ensure the work quality and timely completion of assigned duties and responsibilities.
  • Prepares and monitors contracts for service providers.
  • Prepares grant applications for funding and monitors compliance of grant award.
  • Conducts outreach programs and public meetings to promote assigned program function.
  • Assists the public with inquiries and problems on a wide range of issues relating the to the program assignment.
  • Supports the relationship between the City of Pacific Grove and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned

Minimum Qualifications

Education, Training and Experience Guidelines:

Bachelor’s Degree with major course work in the specified program; AND three years professional program experience, in the specified program; OR an equivalent combination of education, training, and experience.

Knowledge of:

  • City organization, operations, policies, and procedures.
  • State and federal laws, statutes, rules, codes, and regulations governing assigned program area.
  • Principles and practices of public sector administration, records management, and effective customer service practices. Principles and methods of contract administration.
  • Budget preparation and administration.
  • Grant-funded project management accounting systems and documentation standards.
  • Principles and practices of effective supervision.

Skill in:

  • Interpreting and applying federal and state rules and regulations, and City policies and procedures.
  • Analyzing issues, evaluating alternatives, and developing recommendations and strategies.
  • Analyzing City needs and developing strategies to meet future needs.
  • Analyzing problems, resolving disputes and grievances, and recommending effective solutions.
  • Analyzing and interpreting procedures, policies, and methods.
  • Conducting research, analyzing results, and writing reports on programs and procedures.
  • Assessing and prioritizing multiple tasks, projects, and demands. Preparing, maintaining, and reviewing records, reports, and documentation.
  • Evaluating workflow, and assessing and prioritizing multiple tasks, projects, and demands.
  • Using initiative, independent judgment, tact, and prudence within established procedural guidelines.
  • Operating a personal computer utilizing standard and specialized software.
  • Establishing and maintaining effective working relationships with co-workers and the public.
  • Communicating effectively verbally and in writing.

Licensing and Certification Requirements

LICENSE AND CERTIFICATION REQUIREMENTS

A valid California State Driver’s License is required. Certification relating to assigned program area may be required.

CONDITIONS OF EMPLOYMENT

Upon conditional offer of employment, must pass a pre-employment drug screen and DOJ live scanned/fingerprinting background check.

WORKING CONDITIONS

Work is performed in a standard office environment.

CONDITIONS OF EMPLOYMENT

  • Required to take an Oath of Office
  • City employees are disaster relief workers in the event of natural disasters or emergency conditions.
  • As part of the selection process, all individuals provided with a preliminary offer of employment will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).  The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position.  The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

OTHER CONSIDERATIONS

  • The City of Pacific Grove does not participate in Social Security.
  • The duration of the eligibility list is 14 months unless abolished by Human Resources. Eligibility lists established from this recruitment may be used for full-time, part-time and limited term positions.
  • Must be fully vaccinated for COVID-19 or submitted to weekly testing when County COVID transmission rates are above “low”.
Anastacia Wyatt

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