Monitors the compliance and completion of required reporting for grant funded programs to include procurement, contract compliance, reconciliation and financial reporting of the assigned Federal/State grant funded programs with an emphasis on Federal Transit Administration, Federal Aviation Administration and Texas Department of Transportation grants. Works in close coordination with Departments’ grant program managers and the Purchasing Manager. Responsible for subrecipient monitoring and compliance.
ESSENTIAL FUNCTIONS
- Independently manages the various compliance financial reporting requirements for assigned Federal/State funded programs including HUD’s CDBG-DR:
- Interprets and applies Federal/State/City grant policies and regulations to day-to-day activities.
- Performs complex expense reconciliation and time allocation reports on a monthly and quarterly basis.
- Prepares reimbursement requests to agencies based on reconciled expenditure reports on a monthly basis.
- Performs periodic self-audits of grant documents to ensure compliance.
- Performs grant sub-recipient compliance monitoring and/or external contract compliance audits
- Assists and provides guidance to City departments and accounting personnel:
- Assists with applying accounting related policies and procedures related to grant funded activity
- Provides guidance to City staff regarding the application and interpretation of GAAP as relates to Federal and State regulations
- Assists in developing accounting policy and procedures from accounting and grant management best practices and concepts related to Federal and State awards.
- Assists Grants Manager in building internal capacity related to Federal grant policies and regulations.
- Assist the Accounting Manager and in collaboration with the City’s external auditors related to assigned grant funded activity:
- Prepare, review and finalize the City’s Comprehensive Annual Financial Report (CAFR)
- Prepare, review and finalize Single Audit Reports
- Prepares annual audit schedules. Coordinates accounting information between external auditors and individual City departments
- Assists the Purchasing Manager to maintain compliance with Federal Acquisition Regulations (FAR)_ by preparing and managing grant-funded solicitations and contracting responsibilities.
- Prepares documents for and oversee a variety of procurement methods to include competitive sealed bidding, informal bidding, and Request for Proposals/Request for Qualifications
- Ensures solicitations and contract language are compliant with the requirements of the grant and 2 CFR 200.
- Assures compliance with conditions of the grant by monitoring and reporting contract expenses and activities, ensuring compliance with federal and local laws.
- Provides contract information in response to inquiries from federal auditors, City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
- Works collaboratively with department grant administration staff to:
- Ensures and monitor grant compliance
- Prepares required grant reporting
- Prepares materials for agency audits/monitoring and respond to audit inquiries
- Assists with sub-recipient monitoring and compliance
DECISION MAKING
- Works independently to make decisions and work through complex issues with minimal guidance within the assigned areas of responsibilities.
- Interprets and applies Federal/State regulations related to the City’s grant accounting transactions.
- Uses critical thinking skills and sound judgement in completion of work.
