Community Development Fiscal Coordinator

The Housing & Neighborhoods Fiscal Team is seeking an experienced, enthusiastic, professional with finance, accounting and budget related knowledge to join the City of Raleigh as a Community Development Fiscal Coordinator. This CD Fiscal Coordinator role works alongside the Fiscal & Budget Supervisor to provide paraprofessional support with managing and tracking the Housing & Neighborhood Department’s multi fund annual budget of around $25 Million in local funds and an additional $5 Million in federal grant funds.

About the Position: 
The position requires expertise in key fiscal knowledge, such as assisting with budget development, calculating payroll data, setting up loans, processing contracts, contract change orders, purchase orders, and compiling budget and reconciling accounting data as well as providing reports that would be shared with the entire Division.

About You:
The ideal candidate for this role is a self-starter who can learn on the go, with a track record of sound judgement, adaptability, and resilience. You have excellent critical problem solving and analytical thinking skills to identify program needs and propose viable solutions, and the ability to make decisions amid ambiguity.

You can manage multiple priorities at once, establish and meet deadlines, and work proactively to meet or exceed goals. You provide excellent customer service and build strong working relationships, identify and maintain partnerships, and research best practices.

About Us:
The Housing and Neighborhoods Department is committed to improving the quality of life for all Raleigh residents. We provide funding for affordable housing, neighborhood revitalization, and community programs. This role is crucial in ensuring the successful implementation of our housing and community development initiatives.

If you are passionate about making a positive impact on our community and possess the skills and experience to excel in this role, we encourage you to apply!

• Performs audits of fiscal-related transactions and information, such as procurement card statement and transactions and invoicing and accounts payable data accounts, receivable/billing data, reimbursements, and contracts. Performs reconciliations, resolves discrepancies, and prepares adjusting journal entries
• Assists in performing analysis of data and expenditures and preparing input for annual budget submittal into the City’s Budget Management System
• Creates and maintains loan escrow accounts and works with Finance to setup, coordinate and reconcile all loans in the city’s financial management system
• Responds to internal and external customer inquiries, providing guidance and assistance with policies, procedures and processes of assigned area. Performs account research and provides summary information to resolve issues or refer advanced issues to appropriate resource
• Prepares and processes fiscal documents and transactions, including requisitions, purchase orders, accounts payables, account allocations, accounts receivables, monthly cash receipts and related deposits, and refunds of overpayments
• Prepares monthly, quarterly, and annual financial statements of several federal grant funds or fund groups. Additionally prepares balance sheet, statements of revenues, expenditures, and transfers
• Compiles and processes monthly reimbursements to vendors
• Maintains or oversees the maintenance of a variety of department records and historical information. Coordinates agenda items for Council consideration and enters and approves items in e-Scribe and assists in the development and application of procedures and maintenance of policy documentation
• Provides clerical support including document prep, proofreading, formatting, printing in support of Division priorities
• Maintains office supply, equipment and collateral inventory for Division

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Knowledge, Skills and Abilities

• Practices and methods of processing accounting transactions
• Business math concepts
• Electronic filing and record-keeping principles
• Principles and practices of budgeting and fiscal management
• Principles and applications of critical thinking and analysis
• Modern office technology
• Performing basic original research, compiling and assembling data
• Organizing tasks, meeting deadlines and prioritizing competing demands
• Providing attention to detail in assignments
• Proofreading and error correction

• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction

ADA and Other Requirements: 
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: 
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time.

Working Conditions: 
Work is routinely performed in an indoor, office environment.

Note:
This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.